Dates:
January 15, 2026 - Procurement Basics: How to Meet FTA Requirements for Purchases
January 22, 2026 - Procurement Strategies: How to Plan, Advertise, and Execute Successful FTA Procurements
January 29, 2026 - Professional Services Procurement: Requirements and Effective Practices
February 5, 2026 - Invitation for Bid (IFB): Requirements and Effective Practices for Sealed Bids
February 12, 2026 - Vehicle Procurement: Compliant Methods and Key FTA Requirements
Time: 10:00 am – 11:30 am
Location: Virtual
Speaker: Denise Bailey, Consultant, Bailey White Solutions
Audience: Designed for procurement professionals, grant managers, end users, project managers, operations and maintenance staff, legal staff, and DBE Liaison Officers (DBELOs).
Cost: Free, PPTA Members $395 Prospective Member
The PPTA Procurement Series
The PPTA Procurement Series is open to all Transit Members. Each module offers valuable insights into procurement processes, best practices, and compliance updates relevant to the transit industry.
If you would like to attend a specific module, please select it in the registration form.
Module 1: Procurement Basics: How to Meet FTA Requirements for Purchases
This session introduces the core requirements for spending Federal Transit Administration (FTA) funds and lays the foundation for compliant, efficient procurement. Attendees will learn how to apply the hierarchy of federal regulations, understand the role of FTA’s Master Agreement and Circular 4220.1G, and align local practices with federal expectations.
Learning Objectives:
• Explain the structure and hierarchy of federal procurement regulations and guidance.
• Identify how FTA’s Master Agreement and Circular 4220.1G apply to federally funded purchases.
• Differentiate between local and federal procurement requirements to ensure full compliance.
Audience:
Designed for procurement professionals, grant managers, end users, DBE Liaison Officers (DBELOs), and legal staff.
Module 2: Procurement Strategies: How to Plan, Advertise, and Execute Successful FTA Procurements
This session focuses on how to plan and manage the full procurement process for FTA-funded projects, from selecting the right method to developing realistic timelines. Attendees will review each procurement type, understand the required steps and documentation, and learn how to anticipate common challenges to keep projects on track.
Learning Objectives:
• Differentiate between micro purchase, small purchase, sole source, RFP, and IFB methods and when each applies.
• Outline the key steps and complexities involved in planning and advertising FTA-funded procurements.
• Develop realistic procurement timelines to meet FTA and agency requirements.
Audience:
Designed for procurement professionals, grant managers, end users, project managers, and DBE Liaison Officers (DBELOs).
Module 3: Professional Services Procurement: Requirements and Effective Practices
This session explains how to properly procure professional services using FTA funds, including consulting, IT, A&E, and on-call contracts. Attendees will learn when this method applies, how to develop evaluation criteria, and how to document and manage the selection process to ensure fairness, transparency, and DBE/Small Business Enterprise (SBE) compliance.
Learning Objectives:
• Identify when to use the professional services procurement method and which service types qualify.
• Apply required evaluation, advertising, and documentation procedures for compliant awards.
• Implement best practices to manage contracts and meet DBE/SBE requirements.
Audience:
Designed for procurement professionals, end users, project managers, and DBE Liaison Officers (DBELOs).
Module 4: Invitation for Bid (IFB): Requirements and Effective Practices for Sealed Bids
This session covers how to conduct compliant and competitive Invitation for Bid (IFB) procurements, also known as sealed or low-bid methods. Attendees will learn when to use IFBs, how to apply Build America Buy America (BABA) and Buy America rules, and how to manage evaluation, award, and contract oversight to ensure transparency and DBE/SBE compliance.
Learning Objectives:
• Determine when the IFB method is appropriate and what types of goods or services qualify.
• Apply federal requirements including Build America Buy America, evaluation criteria, and advertising standards.
• Manage the bid, award, and contract processes while meeting DBE/SBE requirements.
Audience:
Designed for procurement professionals, end users, project managers, and DBE Liaison Officers (DBELOs).
Module 5: Vehicle Procurement: Compliant Methods and Key FTA Requirements
This session focuses on how to properly plan and execute vehicle procurements using FTA funds. Attendees will learn when to use methods such as IFB, RFP, piggybacking, or purchasing schedules, and how to meet federal requirements related to Buy America, Altoona testing, and DBE Transit Vehicle Manufacturer (TVM) compliance. The session also reviews planning elements like spare ratios, specifications, and delivery standards to ensure readiness and accountability.
Learning Objectives:
• Differentiate between FTA-approved vehicle procurement methods and determine when each applies.
• Apply planning, documentation, and compliance requirements including Buy America, Altoona testing, and DBE TVM rules.
• Manage contract, production, and delivery requirements to ensure on-time and compliant vehicle purchases.
Audience:
Designed for procurement professionals, end users, operations and maintenance staff, and DBE Liaison Officers (DBELOs).
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